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Colorado Notary Law Changes 08/08/12

Messages to Notaries regarding changes in state law

Colorado Secretary of State sent this bulletin at 07/24/2012 08:49 AM MDT

Dear Colorado Notary Public,

Please read this message in its entirety as it contains important information on changes to the notary law that will impact you.

On August 8, 2012, changes to the notary law become effective. You are responsible for complying with these new standards. These important changes are:

  • JOURNAL REQUIREMENTS – A journal book will be required to contain the type and date of the notarial act, the title or type of document being notarized, the name, address and signature of the person signing, and the name, address, and signature of each witness to the notarization.
  • SEAL STANDARDS– The notary seal standards have changed. Renewing notaries will be required to obtain and use a seal that conforms to new standards.  The new seal standards require:
    • A rectangle rubber ink stamp.
    • The stamp must contain within the outline the notary’s printed legal name, the words ‘Notary Public,’ the words ‘State of Colorado,’ the notary’s 11-digit ID number, and the notary’s commission expiration date.
  • Currently commissioned notaries may continue using seals obtained before August 8, 2012 until renewal of their commission. 

You should read the signed bill to familiarize yourself with all the new standards.  House Bill 12-1274 (PDF)

Thank you for your continued service to the people of Colorado.  Please contact our office if you have questions or need additional information about the standards.  More information is on our website at  If you have questions, you may email us at [email protected] or call 303-894-2200 ext. 9500.


New Notary Seal Example


New Rules of Service for Colorado Effective July 1, 2012

The Colorado Supreme Court Civil Rules Committee has revised, C.R.C.P. Rule 4, 304 in regards to service of process effective June 26, 2012.

Rules 4 and 304 are the changes recommended to the Civil Rules committee by the Process Servers Association of Colorado. The changes to Rule 4 and 304 effect service of a summons to individuals at their workplace, registered agents and corporate entities.

Link to Rules Changes

Rule 4 and 304

The changes to Rule 45 have not been adopted by the Civil Rules Committee. If you would like to view the pending changes to Rule 45 click the link below

Proposed Rule 45.



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